IT nearshoring: best practices

Javier Minsky
Posted by Javier Minsky on May 12, 2021 11:00:00 AM

You have decided that you want to try nearshoring. You have weighed the pros and cons, and it seems like it is the best way to go. This project requires a high level of commitment and expertise, and you need support for your in-house team, since hiring new staff is not possible in the short term. But starting with a new way of working can be challenging sometimes: how should you start? What are some of the best practices? Here we will take a look at some of the things you should keep in mind to help you kick-off. 


  • Before you sign a contract: it is important to be sure that your nearshoring partner will be able to provide all the knowledge and expertise your project requires. In order to give them all the specifics, it is advisable to sign a non-disclosure agreement beforehand, so that you can share information freely. After you have checked that the company is qualified to provide the services you need, it is time to sign the collaboration contract.
  • The best engagement model for you: do you want to outsource the entire project or would you prefer to integrate teams? At Virtualmind, we have discovered that one of the most effective ways of working is integrating both teams so that our staff joins the team already working on the project, and they work together as one big team.
  • Choosing the team members: it is important to choose the right people to join your project. Listening to the recommendations of the nearshoring company is always a good idea: they know their people and may have a better idea of who -because of their skills and their personality- can be the best match for you. At the same time, the amount of people involved in the job should be adequate: you don’t want developers to be overwhelmed with more work than they can handle, but you also don’t want a lot of idle team members who do not have a specific task. One of the best ways of avoiding such things is to start gradually: at the beginning, two or three people can be enough, and, as the project moves forward, more developers can join the team. 
  • The first meeting: first impressions are always determining in a relationship. Both parts should prepare well for that first encounter! Bring all the information you can, as well as all your questions. Define your expectations in advance, and be prepared to answer the questions that come up. “The first meeting” will usually be more of a series of meetings, which will set the grounds for the future: introducing the team, the scope of the project, the means of communication, the reporting methodology, the expectations of each part, and more. 
  • Communication: it is no news that fluent communication can be the key to a successful project. When working together with a nearshoring company, we should avoid an “us” vs. “them” approach. Knowing that we are all on the same boat, and working consequently, listening to all voices in the team.
  • Quality control: monitoring the project should be a daily task, not something reserved for deliveries and deadlines. Constant feedback and open communication are vital to ensure high-quality work at all stages of the process.


IT nearshoring is certainly a good idea for software development companies, but it is sometimes difficult to know where to start. Following these good practices can be a good way of ensuring that you make the best out of this experience.

Topics: Nearshoring

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